Fr. Dennis Colter
4/29/98

1. Purpose: Assist pastors, deans and vicars in preparing parishioners for clustering.

2. Objectives/Content

2.1. Promote understanding and support for clustering based on these needs;

2.1.1. Enable parishes to share resources
2.1.2. Help maintain small parishes
2.1.3. Strengthen parish vitality
2.1.4 Promote lay ministry
2.1.5. Help meet clergy shortage

2.2. Promote understanding of Catholic community and its importance

2.2.1. Spiritual and theological importance of community
2.2.2. Levels of community

2.2.2.1. Universal and archdiocesan church
2.2.2.2. Parish
2.2.2.3. Regions and clusters

2.3. Help parishioners confront gains and losses involved

2.3.1. Gains

2.3.1.1. Services no single parish can afford
2.3.1.2. Maintenance of small parish and service of a priest
2.3.1.3. Increased sense of community

2.3.2 Losses

2.3.2.1. Some loss of sense of parish identity
2.3.2.2. For some, loss of resident priest
2.3.3.3. For some, less frequent Mass
2.3.3.4. For some, greater expense

2.4. Help parishioners understand theology of priesthood and role of the priest and laity

2.4.1. Baptismal priesthood of all the faithful and ministerial priesthood
2.4.2. Role of lay ministers
2.4.3. Role of the priest

2.5. Address issues relating to the Eucharist

2.5.1. Sign and symbol
2.5.2. Community and Eucharist: participation
2.5.3. Meaning of the Mass: Eucharistic prayer
2.5.4. The communion service in this context
2.5.5. Music, art, environment, personal and communal attitudes
2.5.6. Numbers of Masses
2.5.7. Mass times

2.6. Acquaint people with the planning process

2.6.1. Remind them of Speak Out process
2.6.2. Work of the Cluster Planning Committee
2.6.3. Vicars, deans, pastors and identification of potential clusters
2.6.4. Parish leadership involvement
2.6.5. Local Cluster Task Force
2.6.6. Vicars and Archbishop’s approval
2.6.7. Detailed planning and implementation

2.7. Acquaint the people with possible models

2.7.1. Ministries/resources which can be shared
2.7.2. Leadership models (pastoral administrators, etc.)

3. Methods

3.1. Talks, discussions, Q & A
3.2. Media presentations
3.3. Handouts, reading materials

“A parish’s vocation can be defined only according to the Church’s sacramental structure. It is here that Christ’s presence in the paschal mystery is visibly signified…. No effort should be spared to make available the principal gifts, which are the sacraments, at every stage of our life,” the Holy Father said to the third group of French Bishops to make their ad limina visit to Rome, when he received them on 25 January. Here is a translation of his address, headlined “The Vocation of the Parish,” which was given in French. It is reprinted from L’Osservatore Romano English edition (February 5, 1997), British spellings retained.

Your Eminence,

Dear Brothers in the Episcopate,

1. During your pilgrimage to the tombs of the Apostles, I am pleased to welcome you, the Pastors of the 10 Dioceses of the Apostolic Region of South – Western France. With you, I invoke Peter and Paul, the pillars of the Church. May the first of the Apostles and the Apostle to the nations grant you success in carrying out your pastoral ministry with the light and strength that the Spirit of the Lord gives!
   I thank Cardinal Pierre Eyt, Archbishop of Bordeaux and president of your Apostolic Region, for his enlightening reflections on the Church’s situation in your Dioceses. The difficulties and limitations you suffer were emphasized, but it is also possible to give thanks for the many expressions of real dynamism in your communities.
2. At this time, many Dioceses feel the need to reorganize and especially to consolidate or revise their territorial structures. Indeed, important changes have taken place and are recurring in the population and in economic activity. Life-styles are changing. One must also note that there is a greater mobility of people whose centres of interest and culture are evolving. The appearance of society is being markedly transformed.Lay people Are Ready to Take an Active RoleFor the Church, the most obvious facts are the decline in the number of priests and often in the number of her practicing members. The causes of these disturbing developments are complex and it is impossible to ignore the influence of social changes on the practice of the faithful and Christian communities long-established in these lands; indeed, institutional adjustments are far from being caused solely by fluctuations in the number of clergy. Established customs and habits abandoned today may be regretted by some, but it is not a question of cherishing nostalgic memories of a past which has sometimes been idealized, nor of blaming anyone. In your quinquennial reports your analyses show that you are aware of the situation and are working to build in these new conditions.Changes are also occurring in a positive way in the attitude of Catholics. You have taken stock of the spiritual journeys, conversions, and involvement within the Church which express a deep qualitative renewal of Christian faith and action. We see a true source of hope in the willingness of a considerable number of lay people to play a more active and diversified role in ecclesial life, and to take the necessary steps to train seriously for this.In this context, your essential mission as Pastors spurs you to reorganize your communities. You have shown that developments are guided by large-scale consultations which do not only consider the practical conditions of the consolidation of parishes or the creation of new pastoral units. Priests and faithful must create the conditions so that the Good News can be proclaimed and the People of God guided and assembled by Christ’s sacramental presence. Diocesan Synods have often been the framework for a remarkable maturing of the baptized, revealing to them their inalienable responsibilities and complementarity in ecclesial life.With regard to the current situations and renewed structures you are setting up, I would simply like to share a few reflections with you on the life of pastoral groups. My intention is to encourage you, with the clergy and faithful of the Dioceses in your country, to base the daily fulfillment of your common mission ever more firmly on the rock of Christ and on the communion of the whole Church.
3. In making the changes I have just mentioned, the vital forces in many of your Dioceses have clearly understood the importance of the territorial structure of the Church: in close co-ordination with the other pastoral groups, it is essentially the parish which gives the Church concrete life, so that she may be open to all. Whatever its size, it is not merely an association. It must be a home where the members of the Body of Christ gather together, open to meeting God the Father, full of love and Savior in his Son, incorporated into the Church by the Holy Spirit at the time of their Baptism, and ready to accept their brothers and sisters with fraternal love, whatever their condition or origins.The parish institution is meant to provide the church’s great services: prayer in common and the reading of God’s Word, celebrations, especially that of the Eucharist, catechesis for children and the adult catechumenate, the ongoing formation of the faithful, communications designed to make the Christian message known, services of charity and solidarity and the local work of movements. In brief, the image of the sanctuary which is its visible sign, it is a building to be erected together, a body to bring to life and develop together, a community where God’s gifts are received and where the baptized generously make their response of faith, hope and love to the call of the Gospel. At this time when pastoral structures are being renewed, it will be appropriate to resume the in-depth study of the ecclesiological teaching of the Second Vatican Council, in the Constitution on the Church Lumen gentium and in the various documents providing directives, especially hose concerning priests and the laity.
   

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   Promote Harmonious Unity among Faithful
   

   It seems to me that the main concern in this necessary reorganization is to allow the parish effectively to fulfill its functions which I have just recalled. It should therefore not be too small and, as far as possible, it should
   continue to be close to the practicing faithful and all their brothers and sisters. Even when a new consolidation joins Church members from several localities, it is essential to make the greatest efforts to safeguard their historical, material and human patrimony, doing all you can to provide Christians with the spiritual help they need, and seeing that shrines remain places of habitual prayer and that popular devotional practices are not forgotten.

4. An essential question is obviously that of leaders. To guide and enliven pastoral units, the collaboration of priests and lay persons is increasingly necessary. Around the pastor, the pastoral councils, leadership teams and the pastoral rotas play an indispensable role. In particular, they allow the best structuring of the various levels of ecclesial life: the local community, sometimes small, but a living and active team, the parish itself, then the district or the larger pastoral region, and lastly, the whole Diocese. It is important to see that exchanges are fostered in both directions: that leaders hear the requests from the grassroots and that the instructions given by the leaders themselves, beginning with those of the Bishop, unite everyone.All this presupposes that priests and lay people clearly co-ordinate, without confusion, the concerns of the ministerial priesthood and of the universal priesthood according to the Council’s teaching in the Constitution on the Church, as I stressed in Reims (cf. Address to pastoral workers in the cathedral, n. 4, 22 September 1996; L’Osservatore Romano English edition, 2 October 1996, p. 8). The lay faithful who carry out ecclesial duties know they do not replace the priest, but co-operate in a common task, which belongs to the whole Church.One of the main concerns of pastors and of the faithful who have responsibilities is to promote harmonious unity in the community. This is an essential condition if the local Church is to be a transparent sign of Christ’s presence in the eyes of the baptized who do not take part in her daily life and in society as a whole. Among Christians, there is an enormous diversity of social backgrounds, cultures, interests as well as charisms. The parishes’ vocation is precisely to enable each individual to express himself and to be part of the unity of the body formed by different but complementary members. Let us not cease to meditate on St. Paul’s lessons in this regard (cf. 1Cor 12).In particular, the ecclesial community must continue to be a meeting place for the generations, despite the gaps which are often observed. Without passively waiting, adults must keep in touch with young people, must be able to accept them, listen to their requests, understand their problems and their worries about the future, give them a place to which they are fully entitled, and a share in their responsibilities. Diocesan synods have often been concerned about this; it is right to do all we can to enable young people to continue their Christian formation among themselves as they often wish to do, but also to help them fit into the adult world to which they have a great deal to contribute. I will return to the pastoral care of youth, but at this point I am keen to stress that we should be careful not to isolate them from the whole context of pastoral life.
   

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   Word of God is a Priceless Gift

5. The ecclesial community’s vitality emerges in its fidelity to the mission which the Lord entrusted to his disciples: evangelization. We are the guardians and messengers of the Good News. In all its forms the apostolate consists first of all in transmitting and preaching the word of salvation, and knowledge of the Word who is the Way, the Truth and the Life. God’s Word alone can truly illumine each individual’s path, give full meaning to family life, to professional activities and to the thousand tasks of social life, and open the way to hope.The Word we acclaim in the liturgy and for which we glorify God is directly addressed to the faithful who are present. The community gathered together must itself be constantly evangelized: each believer always needs to let himself be challenged by Christ and to be converted by listening to the Word which makes great demands but at the same time is a priceless gift, for it is the proclamation of salvation, reconciliation and the victory of life over death.The preparation of children and young people to accept the Word of life is a fundamental mission of evangelization for communities. “That … which we have heard … which we have looked upon and touched with our hands, concerning the word of life’ (1 Jn 1:1), we must proclaim from generation to generation. Awakening the faith in children catechesis and Christian initiation must inspire the deepest devotion in those who dedicate themselves to this task and to acquiring skills without which the other parishioners might lose interest in what continues to be a mission for all.Should Catholics not also be constantly challenged about what they do to present Christ’s message to those who only occasionally go to church, to baptized persons who let the grace received in childhood remain buried? may they find at their side convinced and welcoming witnesses, respectful of each one’s way but ready to account for the hope that is in them (cf. 1 Pt 3:15)! We are fortunate to believe, and must know how to share it.If we are imbued with the grace of the faith enlivened by hope and inspired by charity, there is no happy or sad aspect of village or neighborhood life which can fail to move us. Thus evangelization will take different forms in social solidarity, family life, work, neighborly relations. An isolated witness has its limitations, but witnesses stimulated by the community will be better able to share the “hope [that] does not disappoint us, because God’s love has been poured into our hearts through the Holy Spirit who has been given to us” (Rom 5:5).Within the context of parishes or pastoral districts, as I briefly recalled, movements and associations of the faithful give the mission a valuable incentive, seeing to its good co-ordination and integration in the whole. They help develop the spiritual life, form youth, share apostolic concern in the different walks of life and see that the service of the most underprivileged is effective and constant (cf. Apostolic actuositatem, n. 24; Exhortation Christifideles laici, n. 30).
   

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   Invite People to Pray for Priestly Vocations

   Today I would once again like to encourage the faithful of your Dioceses to renew the commitments to evangelization as individuals, in the family and in the groups which have been formed. They will be encouraged by the Letter to the Catholics of France recently adopted by your Episcopal Conference.

6. After dealing with the question of responsible community leadership by priests and lay people, and that of evangelization missions, it would now be appropriate briefly to recall the heart of ecclesial life: for the parish is the most important place for the celebration of the sacraments, and in particular, for the Eucharist, the source of sanctification for every state of life. A parish’s vocation can be defined only according to the Church’s sacramental structure. It is here that Christ’s presence in the paschal mystery is visibly signified. At Mass, the offerings of all converge: of happiness and suffering, apostolic efforts and fraternal services of all kinds. The Lord associates the sacrifices of his brothers and sisters with his own sacrifice. He gathers us in his Holy Spirit, he strengthens our faith and our charity, he listens to our petitions to the Father to extend reconciliation, salvation and peace to the whole world and unites us with the saints of every age as we wait for full communion in his kingdom.It is true that many of the faithful suffer from the fact that Mass can no longer be celebrated near their homes nor as often as formerly. Priests are less numerous and further away. For this reason it is all the more important that we give the Eucharist its full value. A community is impoverished if it does not fervently discover this vital link with the Lord, the source of all Christian life and every apostolate. The Eucharistic gathering is the place where this fundamental reality of the faith is tangibly recognized.No effort should be spared to make available the principal gifts, which are the sacraments, at every stage of our life. Christian life begins with the sanctifying grace of Baptism; young people’s entry into Christian maturity is strengthened by Confirmation; the constitution of the couple and foundation of a family are consecrated by participation in the covenant of Marriage; in facing evil and sin, the grace of forgiveness and reconciliation is granted and explicitly signified by the sacrament of Penance;
   suffering is linked to the Cross in the Anointing of the Sick. At the heart of the Christian communities’ mission, preparation for the sacraments is obviously of primary importance.Doubtless a keener awareness of the gifts bestowed upon his Church by the Lord will invite people to value vocations to the priestly ministry, so that God’s word may be imparted, Christ be made sacramentally present and the People of God be guided. May your pastoral communities never cease to beg the Lord to call young people to total consecration in order to serve him among their brothers and sisters!
7. It is true that the vastness of your mission may seem to exceed the possibilities of communities which know their limitations and their poverty. It is by faith that they must discover that they are created in the image of the Son of Man and the little band of his disciples who had their weaknesses, nonetheless, they laid the foundations of the Church, which received the promise of fidelity from Christ the Good Shepherd.Poverty of numbers, means and abilities must invite us to rely truly on the Lord. The Church knows she is vulnerable but signs of grace are apparent in the apostolic dynamism to which you witness and for which we must thank Christ who never abandons his flock but guides it by the Holy Spirit.May your meeting with the Bishop of Rome strengthen you in your ministry! Please convey my affectionate greetings and encouragement to the diocesan priests, deacons, religious and lay people who are involved in pastoral councils, leadership teams or the pastoral rotas, to the sick and to all the faithful, that they may advance in their various missions as baptized persons in the organic unity of the Church, the Body of Christ.I invoke Our Lady’s motherly intercession and the grace of divine blessings on you and on all your diocesan communities.

The parish is,
first, a people.
It can be called
an expression of the
communal,
ecclesial
character of
Catholic Christian life.
But simply stated,
it is a people,
a people called together
by God.
It is a people
empowered by the Spirit
to make increasingly
true and obvious
their response to God
through Christ.
The parish tries
to take shape
in this context
of faith and prayer,
always with openness
to the Spirit.

“A Statement of the Committee on the Parish,” National Conference of Catholic Bishops

Purpose:

share Archbishop and Vicar’s approval or reaction to Plan for Clustering
finalize plans for implementation

Participants: Episcopal Vicar, Cluster Pastoral Planning Committee, Director of Pastoral Planning
Agenda:

1. Welcome, Opening Prayer and Introductions
2. Episcopal Vicar’s report on status of the Plan for Clustering
3. Organizational structure determined for implementation of plan
4. Expectations, Exhortations, etc., from Episcopal Vicar
5. Celebration of Beginnings and Closing Prayer

Administrator
An administrator is a person, ordained or non-ordained, whom the Archbishop entrusts with the pastoral care of a parish on a temporary basis when it is vacant or when its pastor or pastoral administrator is unable to fulfill the functions of their office.

Archdiocesan Board of Education (ABE)
The Archdiocesan Board of Education is responsible for formal education programs in the Archdiocese. It operates under a constitution approved by the Archbishop from whom it derives its jurisdiction.

Archdiocesan Pastoral Council (APC)
The APC is a consultative body to the Archbishop which studies and makes recommendations regarding all areas of pastoral ministry; its members are priests, deacons, religious and lay persons elected by their respective groups, or appt. by the Archbishop.

Associate Pastor
An associate pastor is a priest who renders service in pastoral ministry as co-worker with the pastor in common counsel and endeavor with him and under his authority.

Catechesis
A process through which individuals and communities systematically acquire and deepen their Christian faith.

Chaplain
A chaplain is a person, ordained or non-ordained, who provides pastoral care to a hospital or educational community.

Closing
Closing is the canonical declaration by the Archbishop in consultation with the Priests’ Council that a parish ceases to exist. Members of the parish join one of the neighboring parishes.

Cluster Pastoral Plan
The plan is a recommendation to the Episcopal Vicar, for presentation to the Archbishop, of a 3-5 year plan for the parishes in the cluster. The plan would include plans for the administrative and ministerial activities within the cluster.

Cluster Pastoral Planning
Cluster pastoral planning is a planning process in which parishes in the same geographic area plan together through prayerful dialogue to carry out the mission of the church in their area.

Cluster Pastoral Planning Committee
Ad hoc committee convened by the Episcopal Vicar, and facilitated by the Arch. Dir. of Pastoral Plan., for the purpose of developing a pastoral plan for the proposed cluster; the pastors and 2 parish council reps. from each parish serve on this committee.

Clustering
Clustering is the grouping of two or more parishes served by one or more priests. The parishes retain their separate identities, but collaborate in the sharing of ministries and resources.

Consensus
A process of arriving at a decision after a time of prayer, study, and discussion; characterized by general agreement rather than by voting. It results in a decision that all, or nearly all of the participants agree to accept and support.

Criteria
Standards by which a parish can measure itself to help clarify its vitality.

Criteria for Vitality
The standards for parish life and ministry required to meet the needs of parishioners in the post-Vatican II Church. The Criteria were developed through a process involving all parishes. deanery councils, the APC, and PC.

Deacon
A deacon is an ordained minister of the Church assigned to serve a parish in certain sacramental and non-sacramental roles, according to his ministry agreement.

Dean
The dean is a priest appointed by the Archbishop to promote and coordinate pastoral activity with a deanery. His specific duties are delineated in Canon 555.

Deanery
A deanery is a grouping of parishes for the purpose of coordination and collaboration in pastoral activity.

Deanery Council
A representative body of the parishes within a deanery, and serves as a link between the parishes and the APC. It also serves as a forum to facilitate communication and cooperation among the parishes of the deanery and between those parishes and the Archdiocese. Parishes are represented on the deanery council by their pastor/pastoral administrator and one lay representative designated by the parish council.

Episcopal Vicar
An Episcopal Vicar is a priest appointed by the Archbishop to supervise pastoral activity in a certain region of the Archdiocese, and to be the Archbishop’s representative, acting in his name and by his authority, in the region to which he is assigned.

Facilitator
A facilitator is a person identified to have the responsibility of keeping the committee clearly focused on the discussion at hand in an ordered, purposeful way so that the participants’ time together is more productive.

Goal
A goal is a purpose toward which an endeavor is directed; a desired end or achievement.

Merging
Merging is the joining of two or more parishes in a single new or consolidated parish.

Oratory
When a parish is closed, the church building may be designated an oratory, where liturgical services may be celebrated on special occasions (e.g., funeral or marriage anniversary of long-time parishioner, etc.) for the benefit of former parishioners.

Parish
A parish is a definite community of the Christian faithful, established on a stable basis by decree of the Archbishop, and whose pastoral care is entrusted to a pastor.

Pastor
A pastor is a priest appointed by the Archbishop as the spiritual leader and administrator responsible for the life and mission of the faith community.

Pastor, multi-site
A pastor residing in one faith community and responsible for one or more others.

Pastor, non-resident
A pastor who does not reside in the faith community.

Pastoral Administrator
A deacon, religious, or lay person appointed by the Archbishop as the spiritual leader and administrator responsible for the life and mission of the faith community; a priest is designated to provide Eucharist and other sacraments.

Pastoral Associate
A deacon, religious, or lay person who serves the parish in multiple areas of ministry. This position is analogous to that of an associate pastor in that he/she assists the pastor in fulfilling the entire pastoral ministry of the parish.

Pastoral Minister
A pastoral minister is a deacon, religious, or lay person who serves the parish in a specific ministerial role (e.g., Youth Minister, Director of Religious Education, etc.).

Pastoral Team, interparish
Two or more clergy or laypersons appointed by the Archbishop to provide spiritual leadership, administration, and other pastoral services for several faith communities.

Priests’ Council (PC)
The Priests’ Council is a consultative body to the Archbishop whose members are elected by the priests of the Archdiocese or appointed by the Archbishop.

Priests’ Personnel Advisory Board (PAB)
The PAB is an advisory body to the Archbishop which makes recommendations regarding the assignment of priests. Members are elected by the priests of the Archdiocese.

Region
A region is a district of the Archdiocese, in which pastoral activity is supervised by an Episcopal Vicar. The Archdiocese of Dubuque is divided into three regions: Cedar Rapids Region, Dubuque Region, and Waterloo Region.

Sacramental Minister
A sacramental minister is a priest assigned to perform sacramental ministry in a parish whose pastoral care has been entrusted to a pastoral administrator.

Sharing/Collaborating/Clustering
The cooperation among several faith communities relative to pastoral leadership, staff, resources and/or programs.

Supervising Pastor
A supervising pastor is a priest (usually the Dean) who is assigned to supervise the pastoral care provided to a parish by a pastoral administrator.

Vicar General
The Vicar General is a priest who is appointed to exercise the executive authority of the Archbishop in all matters of diocesan administration except those which the Archbishop has reserved to himself, or which, by law, require a special mandate.